Position Description

INIVISION is looking for a Practice Operations Lead who will oversee the financial, human resources, and operational functions of the firm, acting as a strategic partner to leadership while ensuring smooth day-to-day operations across multiple offices.

Position Responsibilities

Finance & Accounting

• Coordinate and respond to monthly finance review meetings with central accounting.

• Lead monthly, internal quarterly, and annual partner and leadership team financial updates.

• Prepare and analyze internal financial reports and dashboards for leadership

• Manage budgeting, forecasting, and variance analysis reports from INVISION leadership to Central Finance.

• Conduct financial due diligence for acquisitions, partnerships, or strategic initiatives

• Assist with special projects such as leadership transition, operational efficiency studies, etc.

• Manage INVISION Group LLC accounts and distributions.

Reporting & Analysis

• Generate and distribute standard financial and operational reports.

• Identify trends and provide insights to support strategic planning and performance management.

• Participate in management committee meetings.

Human Resources & Benefits Administration

• Be a local presence coordinating with central human resource staff on personnel issues.

• Oversee HR functions, including onboarding, employee records, and compliance.

• Lead the administrative organization of personnel records, recruiting, immigration and onboarding.

• Be a local liaison to central human resources staff with employee benefits programs (health, retirement, leave, etc.) and liaise with employees.

• Assist in policy development, employee handbook updates, and performance review processes.

• Serve as a resource for HR-related inquiries and conflict resolution.

• Participate in monthly human resource meetings.

• Coordinate with internal People leader.

Office Management

• Lead staff meeting agenda and updates to staff.

• Track and push the development of ongoing special projects.

• Management liaison for administrative duties.

• Manage auto fleet and staff supplies.

• Manage minimal deliveries.

• Manage firm and individual leadership team license renewals.

• Respond to property management needs.

• Lead the administrative team

• Guide contracts for mobile phones, credit cards, etc.

Position Qualifications

• 5 years experience in similar position

• Ability to travel between offices

• Bachelor’s Degree in Accounting or Finance

• Proficient with Microsoft Office Suite

• Strong communication and organization skills

• Ability to manage multiple priorities and maintain confidentiality

Company Profile

• INVISION is a 100+ person architecture and design firm with studios in Iowa and Florida — big enough for impactful projects, small enough for every voice to matter

• A leadership role with opportunities for professional growth and firm-wide influence

• Competitive compensation and benefits package, including flexible work options

• A collaborative and dynamic culture that values innovation and expertise

• Flexible work hours – we close at 12:30p on Fridays!

We strive to keep INVISION a fun place to work. In addition to building relationships while designing great buildings and spaces, we value creativity, community, collaboration, work-life balance, humor, honesty, accountability and commitment. We offer a generous benefits package with extras including continuing education opportunities and support for involvement in community events.